Parker Performing Arts School Official Enrollment Policy
Parker Performing Arts School (PPAS) plans to launch in fall 2016 by filling at least 526 seats in grades K-8 through a standard lottery process. The following guidelines shall be followed:
- In December of each year, PPAS will conduct a lottery to fill any open seats Kindergarten through 8th grade.
- Priority for seats will be given to PPAS Founding Families in accordance with the CDE startup grant guidelines.
- Enrollment at PPAS will be open to students in all surrounding areas with no district priority given.
- PPAS will use a weighted lottery to give two lottery tickets per student with any documented educational disadvantage including health or special educational service plans. Examples: ELL, IEP, ALP, RTI, 504, Read Act, Special Health Care Plan
Method of Enrollment
Parents request enrollment for their child(ren) by submitting an online Intent to Enroll form prior to or during the school’s open enrollment period. This open enrollment form is available on the PPAS website (www.parkerperformingarts.org). Submitting an Intent to Enroll form in no way guarantees an invitation for enrollment in PPAS, nor does it obligate the family to enroll their child(ren) should they receive an invitation.
PPAS will not discriminate against the enrollment of any student as per PPAS Non-Discrimination Policy (See Appendix M), and the Directors of the Board and school Principal are responsible for ensuring that the policy is upheld. As such, school enrollment will not discriminate on the basis of disability, race, creed, color, gender, national origin, religion, ancestry, socioeconomic status, language, or need for special education services. Furthermore, PPAS will not discriminate on the basis of performing arts talent or ability, and enrollment will not be based in any way from an audition or of any assessment of a student’s ability or potential in any artistic discipline. PPAS also prohibits discrimination in enrollment based on the academic ability of any student. After students are officially enrolled, PPAS reserves the right to test to determine a student’s academic knowledge using diagnostic or placement exams are given per The Colorado Charter Schools Act [C.R.S. 22-30.5-104 (3)].
When the school’s student enrollment is at capacity, wait lists shall be prioritized according to Douglas County Board of Education Policy JCA/JFB-R. These priority lists will be created if the number of applicants exceed space available at PPAS.
Open Enrollment Period
The open enrollment period and lottery for each school year will be posted on the PPAS website no later than November 1 and will end no later than 11:59:59pm (MST) January 5 annually unless either day is not a school day, in which case the next regular school day will be the commencement or closing day, respectively. All Intent to Enroll forms received prior to that time will be considered for enrollment for the upcoming school year. Enrollment will be considered for each year and each year only. PPAS will purge the Intent to Enroll list after the true up day every October. Anyone interested in enrollment will need to complete an Intent to Enroll each year.
Priority for enrollment into the school will be given to the following groups of students prior to the lottery:
- Children in the household of Founding Families; Grandchildren of Founding Families;
- Currently enrolled students;
- Siblings of currently enrolled students. Siblings that share the same birth date (i.e., twins or triplets, etc.) shall receive automatic enrollment; and
- Children of full-time teachers.
Founding Families are defined as families who provide 50 or more hours of approved services toward the development, formation, and completion of PPAS prior to the initial year December lottery (ending November 30, 2016). These founding families are maintained by the school registrar. The child(ren) of these families receive a guaranteed enrollment and bypass the lottery. All volunteers must complete only approved volunteer services. “Teacher” children are the child(ren) of teachers of PPAS who are full-time employees by the definition of the Douglas County School District. Founding Families and Teacher children will not exceed 20% of the total enrollments in the lottery.
All applicable dates and deadlines for the enrollment lottery will be clearly communicated. Public meetings, website information, social media, posted notices, appropriate news press releases, and other methods approved by the Directors of the Board, school Principal, and Douglas County School District will provide adequate time and opportunity for all interested parties to submit Intent to Enroll prior to the lottery.
The lottery process shall commence within one week after the end of the open enrollment period, and in December of the initial academic year. All students for whom an Intent to Enroll was received prior to the end of the open enrollment period and are eligible for enrollment will be assigned a unique identification number and placed on a list (by number). The list will be sorted using computer-generated, randomized numbers. Each entry is assigned a Lottery ID from 1 to N depending on where they landed in the sort. The Lottery ID will be utilized one time for the upcoming academic year only. Enrollment vacancies will be filled by grade, beginning with the highest grade for which there is one or more vacancies, and will continue in descending order (grade eight, grade seven, grade six, and so forth) until all vacancies are filled for all grades. Following priority enrollment as noted above, enrollment invitations will be extended to students in order of their assigned Lottery ID (lowest to highest). To ensure authenticity and integrity of the lottery process, no less than two Directors of the Board and the Principal or Academic Director will oversee the randomization of computer-generated Lottery ID assignments; the final sort will be printed and signed by all witnesses.
DCSD Open Enrollment Policy
By providing written Enrollment Acceptance to the school, the child(ren) will forfeit enrollment in their neighborhood school, as defined by DCSD open enrollment policies. Please see the DCSD website for details regarding their open enrollment policies.
Upon receiving an Invitation to Enroll via telephone or email, the parent(s) or legal guardian(s) of the child(ren) shall provide written or verbal Enrollment Acceptance to the appropriate school contact no later than forty-eight hours after the enrollment invitation was extended. Clear instructions on how to complete enrollment and accurate return contact information will be provided to each parent(s) or legal guardian(s) of the child(ren). Introduction to the school, reference to its policies and procedures, academic calendars, and other high level pertinent information that will assist a family in making an informed decision on accepting enrollment at PPAS will be provided at this time. Enrollment Acceptance and Open Enrollment forms shall be downloaded by the parent(s) or legal guardian(s) from the school’s website and will be signed and submitted to the school within one week (7 days) of providing verbal acceptance. Parent(s) or legal guardian(s) of the child(ren) will also need to provide the child(ren)’s certificate of birth, immunization records, proof of residence (Warranty Deed, Deed of Trust, Tax Notice, Lease Agreement, Assessor Page, Notarized Letter from the person they are living with if they are living with someone and their name doesn’t appear on the proof of residency. A copy of the second party’s Proof of Residency must also be given at enrollment). A student who accepts enrollment and provides acceptable enrollment documentation will be deemed a currently enrolled student at PPAS. Siblings of enrolled students who are not yet of school age will be accounted for and extended priority enrollment in the PPAS lottery process of future years. Once enrolled, that student will also be allowed continual enrollment for the duration of their K-8 education in accordance and compliance with the schools policies and procedures. The academic records of enrolled students will either be created with or transferred into PPAS from the student’s former school in accordance with PPAS and Douglas County School District Student Data & Information Services policies and procedures. Following enrollment acceptance to PPAS, parent(s) or legal guardian(s) of the child(ren) will receive an official welcome packet to the school, and current up to date orientation information for the grade level of their enrolled student. PPAS school administration will continue to execute an ongoing communication plan of critical information to families preparing to attend PPAS that will continue all the way to the commencement of the school year.
If no verbal Enrollment Acceptance is received by the school within forty-eight hours from the time any child was extended an Invitation to Enroll, or an Enrollment Acceptance form was not submitted to the school within the time allowed, the school will assume the parent(s) or legal guardian(s) of the child(ren) have declined to enroll the child(ren) in the school, and the school may then extend an Invitation to Enroll to another child using the established lottery process.
The parent(s) or legal guardian(s) of the child(ren) who completed Intent to Enroll and who are not selected and enrolled into PPAS during the lottery process will receive notice via telephone or email, will receive information about wait lists and wait list policies as described above, and will continue to be eligible for future lotteries as long as their child(ren) are in the Kindergarten through eighth grade class range.
Vacancies, Withdrawals, and Transfers
When a vacancy in enrollment is created prior to, during, or after the school year, the vacancy may or may not be filled at the discretion of the Principal, in the event it is considered to be fiscally, logistically, or otherwise in conflict with the school’s ability to meet its mission and goals. If PPAS is in possession of the student’s academic records when the vacancy is created, the school will be responsible to properly transfer the records out of PPAS and to the student’s destination school in accordance with the school’s and District’s policies and procedures. If the school chooses to fill the vacancy, priority will be given as specified in the Priority Enrollment section of this document and according to Board of Education Policy JCA/JFB-R. An Invitation to Enroll will be extended to a child in the same manner as described for Enrollment Acceptance above. A student who accepts enrollment and provides acceptable enrollment documentation will be deemed a currently enrolled student at PPAS. Siblings of enrolled students who are not yet of school age will be accounted for and extended priority enrollment in the PPAS lottery process of future years. Once enrolled, that student will also be allowed continual enrollment for the duration of their K-8 education in accordance and compliance with the schools policies and procedures. The academic records of enrolled students will either be created with or transferred into PPAS from the student’s former school in accordance with PPAS and Douglas County School District Student Data & Information Services policies and procedures.
In the case of withdrawals or transfers of students causing a vacancy, PPAS will partner with Douglas County School District Student Data & Information Services to adhere to all current and correct policies and procedures surrounding the accurate maintenance and movement of student records from PPAS to the destination school in Douglas County or abroad. Additionally, a plan will be created by the PPAS administration to smoothly transition student records accurately from eighth grade to the student and family’s high school of choice. PPAS will work to establish feeder school relationships with nearby and surrounding high schools to streamline an efficient student transition.